Every limited company, including dormant businesses, micro entities, and newly incorporated firms, must file a confirmation statement at least once every 12 months. Even if no changes have taken place during the review period, the filing is still mandatory. Missing the deadline or submitting incorrect information can lead to serious compliance issues and potential strike-off action.
For this reason, every company director should work through a complete confirmation statement checklist before filing.
1. Check Company Name and Registration Number
The first item on your confirmation statement checklist should be your company’s legal identity.
Make sure the following details are correct:
- registered company name
- company registration number
- company type
- date of incorporation
Even a minor error in the company number can delay the filing process.
2. Verify Registered Office Address
Your registered office address must be active and able to receive official correspondence from Companies House and HMRC.
Review:
- building number
- street address
- postcode
- city
- country
If the registered office has changed during the year, this should be updated before or during the confirmation statement filing.
3. Review Director Details
One of the most important parts of the confirmation statement checklist is the director section.
Ensure all director details are correct, including:
- full legal names
- service addresses
- appointment dates
- resignations
- nationality
- occupation
If any directors have been appointed or resigned during the review period, this must be reflected accurately.
4. Confirm Shareholder Information
Shareholder details should always be reviewed carefully.
Check:
- names of shareholders
- number of shares held
- share classes
- voting rights
- transfer of shares
This is especially important for companies that have issued new shares, transferred ownership, or brought in investors.
5. Verify Persons with Significant Control
The PSC register is a critical compliance requirement.
Your confirmation statement checklist must include a full review of anyone who owns or controls more than 25 percent of the company.
This includes:
- shareholders
- voting rights holders
- controlling persons
- corporate entities with control
Incorrect PSC information is one of the most common filing mistakes.
6. Check SIC Codes
SIC codes define the nature of your company’s business activity.
Make sure your code accurately reflects what the company currently does.
For example:
- consultancy services
- accounting services
- compliance support
- digital marketing
- dormant company status
If the business activity has changed, the SIC code should be updated before submission.
7. Review Statement of Capital
This section confirms the company’s share structure.
Your checklist should include:
- total number of issued shares
- nominal value
- currency
- rights attached to shares
This is especially important after any share allotment or transfer.
8. Confirm Dormant or Trading Status
If the company is dormant, ensure the status remains correct.
Many companies forget to update their trading status after becoming active again.
This can create inconsistencies between:
- annual accounts
- tax filings
- Companies House records
9. Check Filing Deadline
Always review the filing deadline before submission.
The confirmation statement is generally due:
- once every 12 months
- within 14 days after the review period
Missing the date can trigger warning notices and strike-off proceedings.
10. Save Submission Records
Once the filing is completed, always keep a copy of:
- submission receipt
- filing confirmation
- updated company details
- Companies House acknowledgement
These records are useful for future audits and compliance reviews.
Final Thoughts
A complete confirmation statement checklist helps company directors avoid errors, missed deadlines, and unnecessary compliance risks.
By reviewing company details carefully before filing, businesses can maintain accurate Companies House records and protect their legal standing.
For limited companies, dormant businesses, and micro entities, using a structured checklist is one of the easiest ways to stay compliant and avoid future issues.
